Payroll Specialist

Leap Event Technology is a remote-friendly company. While this position is open to candidates anywhere in the United States, the preferred location is Dallas, Texas.

WHO WE ARE:

Leap is revolutionizing the event technology industry by empowering organizers to create experiences that are more engaging, more thrilling, and more impactful than ever before. Our all-in-one suite of ticketing, mobile apps, experiential marketing, and patron management tools, combined with our expert marketing services, allows organizers to drive nonstop engagement and capture all customer data from their entire event. That’s why iconic brands like New York Comic Con, Bonnaroo, Illuminarium, and the NHL choose us to power their events.

We are a diverse and passionate team of event experts and fans who are dedicated to helping organizers transform their event experiences. Like our clients, we live and breathe events. We take our passion, knowledge, and hands-on experience and apply it to our work every single day. With offices in Dallas, Montreal, and Sydney, and an expansive remote workforce across the globe, our diverse backgrounds give us the experience needed to create incredible events for any industry, anywhere in the world.

The Payroll Specialist is responsible for ensuring accurate and timely payroll processing across multiple regions, including the United States, Canada, and Australia. This role exists to support the organization’s compliance with labor laws and tax regulations, maintain the integrity of employee data, and ensure employees are paid correctly and on time. The position plays a critical role in managing payroll systems, administering deductions and benefits, and supporting internal reporting and audits. By maintaining precise records and providing responsive support, the Payroll Specialist helps drive operational efficiency and employee satisfaction across the organization.

Sounds interesting? Let’s talk.

AS A PAYROLL SPECIALIST, YOU WILL:

• Process payroll for U.S., Canada, and Australia subsidiaries on a semi-monthly and bi-weekly basis using BambooHR Payroll, Nethris (Canada), and Xero (Australia); ensure accurate wage calculations, time tracking, overtime, deductions, and direct deposit payments, including off-cycle commission runs. 

• Lead state payroll tax compliance initiatives by auditing active state registrations, confirming proper TPA access, consolidating duplicate accounts, maintaining login credentials, and resolving discrepancies to ensure full regulatory compliance across all states. Stretch Project: State Payroll Tax Audit and Compliance Project 

• Administer and maintain HRIS systems by accurately onboarding new international hires into payroll platforms and keeping employee data current and precise throughout the employee lifecycle. 

• Manage employee terminations by processing final payments such as wages and PTO payouts accurately and communicating these to People Operations team members in a timely manner.

• Maintain payroll records and documentation by tracking employee job changes, pay rate adjustments, tax information, and organizing files for easy retrieval of historical data.

• Ensure payroll tax compliance by staying up-to-date with federal, state, and local tax laws; work with BambooHR to set up and maintain all necessary payroll tax accounts per state and locality.

• Oversee timekeeping operations by utilizing BambooHR’s system to collect and review national and international timesheets, ensuring the accuracy of hours worked and compliance with labor laws.

• Coordinate payroll deductions and benefits by collaborating with the benefits administrator to enter and update benefit-related payroll items (e.g., health insurance, retirement plans, HSA/FSA, superannuation, 401(k), garnishments) into the payroll system and ensure accurate processing of deductions. 

• Support reporting and audits by generating payroll reports for management, assisting the Finance department with GL payroll entries, and partnering with the HR & Benefits Administrator 401(k) administration and the Finance department for 401(k) audit preparation. 

• Respond to payroll and HRIS inquiries from employees in a timely and professional manner, ensuring clarity and accuracy in all communications. 

• Superannuation, IAS, and AUS Payroll Tax: File quarterly superannuation payments, calculate superannuation for contractors, work with Finance team to submit monthly IAS payments, and prepare year end payroll tax submissions for each state 

• Canada ROE production: Produce ROEs when employees are terminated or on an unpaid leave.

EXPERIENCE & SKILLS:

• Bachelor’s degree in Payroll Administration or similar discipline (equivalent experience will be considered) 

• 1 to 3 years of experience in an Payroll-related or payroll tax specialist role preferred

• Working knowledge of federal, state, and local payroll tax laws (U.S. and international)

• Ability to maintain and audit state tax accounts and ensure compliance 

• Excellent computer skills, with a demonstrated ability to learn new software quickly

• Strong attention to detail and process 

• Excellent customer service attitude 

• Experience with payroll software, especially BambooHR, Xero and Nethris, is a plus

• Working knowledge of Canada ROE requirements, and Australia Superannuation & tax

• Understanding of year-end processes (e.g., W-2s, tax adjustments, 401(k) audits)

• Ability to identify and resolve discrepancies in payroll or tax data 

• Skill in organizing records and supporting financial reporting 

• Clear and professional communication with employees on payroll/HRIS matters

• Ability to explain payroll concepts and resolve inquiries promptly 

• Collaboration with cross-functional teams (HR, Accounting, Benefits) 

• Skilled in using payroll software, Excel, and HRIS integrations 

• Understanding of how payroll entries affect general ledger booking 

• Handles sensitive employee and payroll information with discretion 

• Maintains a high standard of ethics and trustworthiness in data handling

BENEFITS:

We offer 

• Medical, Dental, Vision, and Voluntary benefits

• Generous PTO

• Paid parental leave (following 12 months of continuous employment)

• 401K Match

• $200 event reimbursement

• Udemy Business, a world-class learning and development platform

OFFICE INFORMATION:

Leap Event Technology is a 100% remote-friendly company. However, we do offer the option of working in the office for employees located in Montréal (CAN), Dallas (U.S.), Sydney (AUS). All of our offices are stocked with snacks and drinks and we provide a free lunch every week. We offer a monthly travel stipend, and even host the occasional themed party and happy hour! 

If you don’t live near an office but happen to be visiting nearby, you can work from the office for as long as you need.

LEARN MORE:

https://leapevent.tech/

ADDITIONAL INFORMATION:

Leap Event Technology requires all Event Operations employees and contractors who will be representing the company at a client event to be fully vaccinated at least two weeks prior to attending. Exemptions are determined by the event organizer. Employees are not required to be fully vaccinated to be present at an office facility. 

*Leap Event Technology provides equal opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.